This is an exempt appointment not to exceed three (3) years. Exempt employees are considered “at will” and serve at the discretion of the appointing officer. The work schedule for this position is full-time, and will be scheduled to work evening hearings twice a week (tentatively scheduled to work from 11:00 AM – 8:00 PM), and assist with day hearings three times a week (tentatively scheduled to work from 8:00 AM – 5:00 PM). Should the demand for more evening hearings become necessary, this work schedule may change to keep up with the demand.
Example of Important and Essential Duties:
The essential functions of the Senior Clerk in the Assessment Appeals Board, include, but are not limited to:
•
Screen and process “Application for Changed Assessment” appeal forms, to ensure all applications are complete, timely filed and valid appeals, and are accurately recorded in the data base system.
•
Provide prompt notice to applicants if incomplete applications are filed and additional time is needed to complete the application.
•
Provide appropriate notice to applicants and the Assessor within specified timeframes prior to a hearing.
•
Serve as Clerk for Assessment Appeals Board #3 and the Hearing Officer Program.
•
Serve as backup Clerk to Boards #1 & #2 as needed.
•
Facilitate the internal administrative processes of applications and other related documents in accordance with specific guidelines established by the State Board of Equalization and /or Board of Supervisors.
•
Extensive work in a database system, processing and tracking appeal applications; uses Microsoft Office products and other various programs as needed in the daily operations of the Assessment Appeals Board.
•
Respond to a wide variety of in-person and phone inquiries from department staff and members of the public in connection with assessment appeal issues.
•
Understand the public has a “Right-to-Know”, and respond to requests for records, information, and/or assistance both internally and externally, as deemed appropriate.
•
Perform various tasks in support of the Assessment Appeals Board Commissioners as required.
•
Adhere to all policies and procedures, including additional and/or outside employment and departmental Statement of Incompatible Activities.
•
Standing, sitting, lifting, pulling, pushing, walking, stooping, bending, reaching and climbing are all required for this position.
•
Performs general clerical tasks for the office as needed; answering the phones and assisting people at the front counter.
MINIMUM QUALIFICATIONS
1. Two (2) years (equivalent to 4000 hours) of verifiable clerical experience included preparing and maintaining a variety of records and/or documents,
