December 23, 2019
0900hrs – 1130hrs
Padre White Lounge
Meeting called by:
Positive Outlook Company
Type of meeting: Planning
Note taker: Sally Fairfield Sally Field
Tom Jones, Fred Nerks, Sally Field, Peter Rabbit, Karen Goat, Peter Hazard
Minutes of last meeting Sally Field
1. Proposed Planned Evacuation Routine, Companies fire/ evacuation policies.
Discussion: Welcome by Tom Jones explanation of meeting purpose given Request for all phones to be turned off.
Companies fire evacuation procedure need to comply with the companies fire safety policies and government by-laws.
Building Plan shown
Nil action required
Role of Fire Brigade in the event of fire or evacuation of building and requirements of this department
Discussion: Fire chief would take command on delegating tasks in the event of fire.
Fire Brigade free uncluttered access to all parts of building at all times
Have access to building plans displaying location of exit doors fire extinguishers etc
.A plan of building to be placed clearly in foyer showing locations of fire equipment, exits and evacuation assembly point.
Plan of building charting the above needs Tom Jones
Fire wardens role in event of fire, evacuation
Fire Warden will delegate duties and direct staff to appropriate areas in the event of fire. Fire warden will do roll call to identify if any person is missing. Was determined more Fire wardens needed
Karen voiced concern she was unsure of fire wardens role compared to the fire chief Fire wardens role explained by Fred Nerks (fire brigade chief) Participants agreed a role description should be prepared and issued
Fire wardens selected Karen Goat 10th Jan Fire Wardens role description Fred Nerks 10th Jan
Hazards and risks
Discussion: Hazards that could cause problems in the event of a evacuation. Exit doors need to be cleared. Flammable liquids need to be stored in correct manner.
Determined that wheelchair access is poor in case of evacuation alterations need to be made. Ramps instead of steps suggested and agreed on by participants.
A full hazard/risk evaluation to be completed and addressed at next meeting.
Full Hazard/Risk evaluation of premises inner and outer Peter