Essay on RAI Report 04

Submitted By natalieharrison
Words: 1122
Pages: 5

Certificate in Learning & Development Practice Recording, analysing and using HR information

Submitted by Natalie Harrison
Date: 10th December 2014


1 Activity A (496 word count) 1-5

Activity B (507 word count) 2 Introduction 6

3 Methodology 6

4 Findings 6

5 Conclusion 7

6 Recommendations 8

7 References 9

Organisations need to collect effective data for learning and development to benefit the effective use for:
Legally – Organisations need to demonstrate compliance within Health and Safety to ensure employees receive appropriate training and keep up to date records to produce if HSE request, if not compliant then an organisation can face fines or even law suits if a situation arises and they cannot produce the up to date in records.
Tactical – workforce information enables an organisation to plan for future decisions within L & D, can help plan for budgets for training needs, record training undertaken whether this is personal to the employee or as a team and also can evaluate the training received.
Information that organisations collect for L & D practices are
Development Plans – Once collated these can be analysed which can help prioritise future targeted training and development, highlighting areas that may be a target for Learning and Development within budgets.
First Aid Training – Identifies the qualified First Aiders and where they are based for compliance reporting and can also help with future budgeting as certificates run out after 3 years so the cost of recertification can be factored in future budgets.
Two methods for storing records are:
Manually – This is usually found in small businesses and can be a cabinet with files in alphabetical order with employees personal and training records. This can be low cost and with no IT experience needed and no ‘downtime’ is lost when a computer is down.
LMS – Can be used in larger organisations where all data is recorded on employees. Data can be easily analysed for reporting and also employees are able to access elearning which is recorded straight onto their record. Self-serve is used by employees so they have ownership of their own development.

When using and storing data there is specific UK legislation relating to recording, storing and accessibility whether this is manual or computerised information two of these are:
Data Protection Act 1998 Controls how your personal information is used by organisations, businesses or the government.
Everyone responsible for using data has to follow strict rules called ‘data protection principles’. They must make sure the information is: used fairly and lawfully used for limited, specifically stated purposes used in a way that is adequate, relevant and not excessive accurate kept for no longer than is absolutely necessary handled according to people’s data protection rights kept safe and secure not transferred outside the UK without adequate protection summary taken from

Copyright, Designs & Patents Act 1988
The Copyright, Designs and Patents Act 1988, is the current UK copyright law. It gives the creators of literary, dramatic, musical and artistic works the right to control the ways in which their material may be used. The rights cover: Broadcast and public performance, copying, adapting, issuing, renting and lending copies to the public. In many cases, the creator will also have the right to be identified as the author and to object to distortions of his work.
Summary taken from

The First Aid Emergency 1 day attendance has not been reaching the full capacity of 12 delegates thus being charged for non attendance. Before the course Social Services are given 10 delegate places and 2 for the rest of the council,