April 20, 12014
Hardware Replacement Project
In regards to exchanging and upgrading hardware within any organization, irrespective of the size of any given individual company, could become a capitulating project if those who are upgrading their hardware go into it unreadily. When a business is replacing any hardware, be it for upgrades or just maintenance, the company IT department must have a comprehensive and in-depth comprehension of any and all issues. All issues need to be completely examined so more members of management better understand the full effect of the problem. The IT department must up with and then evaluate alternatives and select the best option for the company’s needs. The concluding phase of effecting a hardware replacement involves the actual replacing of the system, trying the system, getting the company’s workforce familiarized with the new hardware system, along with then polishing the procedures from daily use. Those involved in hardware replacement projects must also look at the variables of project management and the five major ones are; scope, time, cost, quality, and risk involved during the process. These five major variables of project management must be appraised and utilized to be successful in this particular situation (Laudon, & Laudon, 2013).
The first of the variables mentioned is the scope of the undertaking. Scope identifies what work is or is not incorporated in the project (Laudon, & Laudon, 2013). In doing a hardware replacement project, this will include all systems that are to be exchanged with new hardware, but may also retain the existing software. The project managers are in charge of defining what work is necessary for the project to be accomplished efficiently and needs to safeguard that the scope will not go beyond or develop past what was initially intended.
For this specific project the scope is to replace the outdated hardware, it will also include the need for new networking equipment, in addition to the computer equipment so the operation of new CRM system can start. Time refers to the required timetable to complete a project from the time implementation starts and sounds simple on the surface. However, in reality time is a major concern in the project and should be termed project time management. Project time management includes the actions and progressions essential to accomplish the timely conclusion of the project. Time Management acknowledged as one of the central roles in project management (Podean, Benta, & Mirceana, 2010).
Next item costs, cost is determined by taking the time it takes to complete a project then by multiplying it by the volume of human resources required to complete the project. The project manager or management team is responsible for determining the cost along with creating a budget for the project. The primary costs of this project are going to be a new hardware, the uninstalling of the old hardware, the employees to uninstall the old hardware and the personnel to install the new hardware and the employees to change over all legacy files to the new system. Additionally, cost includes the required training to get the employees up to speed on the new system. Moreover, managing cost requires keeping an eye on the costs as work proceeds, and the ability to modify the strategy if the results are not acceptable (Laudon, & Laudon, 2013).
According to "Task Management Guide, What Is Project Quality?" (2014), quality is determined to be a set of various standards and purposes. Quality of the project is a defined as the conditions necessitated by the company doing the project. Quality refers to three distinct items those are the comparative worth of the project, in which the company foresees to receive at a specific cost; the functionality of the project, assessed by detailed needs and vision of the company; and a quality of execution in terms of knowledge,