When information systems are designed to provide information needed for effective decision making by managers , they are called management information system . MIS is a formal system for providing management with accurate and timely information necessary for decision making .
The system provides information on the past ,present and project future and on relevant events inside and outside the organization . it may be defined as a planned and integrated system for gathering relevant data , converting in to right information and supplying the same to concerned executives. The main purpose of MIS is to provide the right information to the right people at the right time .
MIS does the following function :
-sub servers managerial function .
-collect , stores ,evaluates information systematically and routinely
-supports planning and control decisions
-includes files ,hardware ,software , software and operations research models .
Advantages of MIS : 1. it facilitates planning 2. it minimizes information overload 3. MIS encourages Decentralization 4. it make control easier 5. it brings co-ordination 6. MIS assembles , process , stores , retrieves , evaluates and disseminates the information.
STUDENT INFORMATION MANAGEMENT SYSTEM : Every semester , departments within the university schedule course offerings . these course offerings indicate the sections of each course –section, where the course will be taught ,and the days and times when the course will be taught . the maximum enrollment in each course – section is also indicated to the register .Obviously , each department can offer many course-sections in a semester ,however , each course –section offering can be associated with only one department .courses need not necessarily be offered every semester , and each course can have multiple offering during semester (i.e. multiple sections of the same course ,possibly taught by different instructors ). instructors could be teaching many course in a semester ,but it is also possible that an instructor is not teaching any course during semester (again perhaps in the summer) . One and only one instructor must teach a course .the class schedule for each semester published by the registrar’s office provides summary listing of all course- section offerings for all departments . Prior to each semester ,the registration process occurs – students register for course based on the course offerings listed in the semester schedule .the system first ensures that the student is a valid student at the institution. The student’s request is than verified to ensure that it is complete ,that the course requested is a valid course , and that the enrollment limit has not already been reached. In case of error (invalid student ,course of if the class is full), the student is notified by the system and the process ceases .if there are no error ,the student is registered for the course .A student can register for one or more course , and there could obviously be many students signing for one course . the registrations ,therefore , comprise students who have Successfully signed up for each course . Upon successful completion of the registration process ,students receive a confirmation of their schedule over the phone or mail or they can collect it from administrative department .periodically ,the registration date are accessed and used as a basis for billing students .fee statements are mailed to students who have registered for course .before classes begin each semester ,departments receive class rosters showing students who are registered for each course being taught by the department .A number of registration reports are generated from registration data every semester and provided to registrar’s office. PROBLEM DEFINITION
THE NUMBER OF STUDENTS OF FACULTY IS GROWING , AND MANAGEMENT HAS TO HANDLE RECORDS OF A LOT OF…