Communication plan Essay

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Project Management

1

Project Management
Project management is the application of knowledge, skills, tools, and techniques to describe, organize, oversee and control the various project processes. Source: PMBoK2000

2

Project Management Processes
1. Integration management: develop and manage a project plan
2. Scope management: plan, define and manage project scope
3. Time & cost management: create a project schedule, plan resources and budget costs
4. Quality management: develop a quality plan and carry out quality assurance and quality control activities
Source: PMBoK2000

3

Project Management Processes
(cont.)
5. Human resource management: perform organizational planning, manage staff acquisitions and promote team development
6. Communications management: develop a communications plan
7. Risk management: identify risks, prepare risk mitigation plans and execute contingency actions 8. Procurement management: acquire goods and services from outside the organization
Source: PMBoK2000

4

Integration Management
• Objective: coordinate various interrelated processes of a project
• To properly manage these activities a project manager needs to do the following:
– develop a project plan
– acquire approval of the plan
– manage the implementation of all the activities described in it
– update the plan as changes occur
– communicate the changes to key project stakeholders
Source: PMBoK2000

5

Integration Management (cont.)
• The project plan:
– describes the objectives of the project and how those objectives will be reached
– describes the project deliverables
– describes the activities that will occur for all of the various project management processes
(i.e., the plan should have a section which deals with scope, a section that deals with the project schedule, with risks, etc.).
Source: PMBoK2000

6

Integration Management (cont.)
• The project plan acts as a guide for project implementation by describing what needs to happen, who needs to do it and when.
• The project plan also acts as a baseline for measuring project performance. The project manager compares actual work completed against work planned, actual costs against estimated costs, etc.
Source: PMBoK2000

7

Scope Management
Scope Management ensures that the project includes all the work required, and only the work required, to complete the project successfully.
• To manage scope a project manager needs to:
– define scope in terms of the project deliverables
– respond appropriately to requests for changes by stakeholders (Be aware that changes to scope will almost always have an effect, usually negative, on project costs and/or timelines. This means you need to balance key stakeholder desires & demands against their needs and against their expectations regarding project costs and timelines.)
Source: PMBoK2000

8

Scope Management
• To manage scope a project manager needs to
(cont.):
– if appropriate, make changes to project scope based on project performance (reduce the number and/or complexity of deliverables if performance is inadequate) – document changes to scope in the project plan
– communicate scope changes to key stakeholders via the modified project plan and if necessary secure approval to proceed
Source: PMBoK2000

9

Scope Management
Controlling project scope is often one of the most difficult tasks for a project manager. A moving target is difficult to hit and improper management of scope will more then likely cause the project to fail
(either it will be cancelled, run over budget, be completed late or fail to meet the needs of the stakeholders).
Source: PMBoK2000

10

Time & Cost Management
• The objective of time & cost management is to ensure that the project is completed on time and within budget.
• To do this a project manager needs to:
– develop a project schedule
– plan resources
– estimate costs
– monitor performance
Source: PMBoK2000

11

Time & Cost Management (cont.)
• A project schedule lays out the various activities
(or tasks) for the
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